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What is EPF Registration ?

An employee provident fund is created through the contributions made by an employee and employer. Under EPF scheme, both the employee and the employer has to make certain contributions every month towards the EPF scheme.

  • The EPF is a tax-free investment instrument for the salaried class having an Exempt-Exempt-Exempt Status.
  • he EPF is created by the Employees Provident Fund Organization (EPFO) of India, a statutory body of the Indian Government under the Labour and Employment Ministry.

EPF Registration Procedure

For EPF Registration procedure, an employer can choose to register online. The registration form can be downloaded from the website of the Employees’ Provident Fund Organization (EPFO). Employers need to provide the following details to successfully register themselves.

  • Name and address of company.
  • Head office and branch details.
  • Mention date of incorporation/registration of company.
  • Fill up details of employees – total employee strength.
  • Activity the business/enterprise is involved in – i.e. manufacturing, production, service, etc.
  • Legal details – This pertains to legal status of a company, whether it is a private firm/public company, partnership or society, etc.
  • Head office and branch details.
  • Owner details, including designation and address of Directors and partners.
  • Particulars related to wage component of employees, i.e. total wage disbursed during a month.
  • Details of bank with whom company has banking relationship.
  • PAN details
  • Basic details of employee (name, date of joining, salary, etc.)

Documents required for EPF Registration

Employers are expected to furnish certain documents as proof in order to successfully register EPF. A list of below documents are required for EPF Registration

  • Copy of partnership deed if the company is a registered partnership firm.
  • A copy of the Certificate of incorporation for a Public or Private Limited Company. This should be issued by the Registrar of Companies.
  • Societies should furnish a copy of their registration certificate.
  • Public and Private Limited Companies need to submit a copy of memorandum and Articles of Association.
  • societies should furnish a copy of the rules and objects of the society.
  • All legal documents which might be required under the Income Tax Act.
  • PAN details of company
  • Proof of incorporation first sales invoice/ license issued by competent authorities
  • Salary details of employees

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Eligibility to make EPF registration

  • If an Employer has equal to or more than 20 employees, it is mandatory for him or to join the Employee Provident Fund Scheme.
  • An employee is eligible for membership from the day he joins the company who has enrolled for EPF Scheme.
  • Declare previous employment details, if any, in Form No. 11 to the employer.
  • On becoming a member of the Schemes file details in Form No. 2 ( family particulars/ nominations) through the employer.
  • A member can contribute statutorily over and above the prescribed rate.

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